Technology Coordinator
Menlo Park, CA
Full Time
Experienced
Technology Coordinator
Overview of Position
The Technology Coordinator plays a vital role in helping to maintain excellence at Phillips Brooks School (PBS). Through their work as the primary steward of data in Veracross, the school’s Student Information System (SIS), they help to ensure that the data is accurate, accessible, ready to be used, and consistent across the school.
he Technology Coordinator will work closely with various constituencies and the Director of Operations to assess current data usage and identify opportunities to streamline and better integrate information management. This will also require working closely with various department heads and end users across the school to better understand needs and reporting requirements. This person will be responsible for ensuring data integrity within the school’s primary data systems, including Veracross, Ravenna, Classlink, and Google Workspace, and for providing reporting or education on report building to various constituencies.
We are looking for someone with a desire to go above and beyond for our community members, to be part of a team, and who is excited about working with a variety of people, including parents and young children, as part of a Preschool-5th grade independent school community. PBS iseager to consider applications from members of groups traditionally underrepresented in technology and independent school communities.
The Technology Coordinator position is an exempt, full-time, 12-month in-person position reporting to the Director of Operations. The start date is July 1, 2026.
Essential Duties and Primary Responsibilities
● Help data owners maintain accurate data across systems, including Veracross, Classlink, and Google Workspace
● Perform necessary data hygiene and maintain consistency of data across systems
● Assist the Director of Operations with the evaluation of the managed service provider
● Document and train end users in the use of the SIS and any office productivity software as it relates to the SIS program
● Maintain the policies and procedures for data management at PBS
● Ensure that the data validation checks are in place across systems
● Provide reports to key administrators, departments, and the Board as needed
● Seek opportunities for PBS to integrate systems
● Manage key academic processes in Veracross including progress reports and parent/teacher conferences, and class lists/schedules
● Serve as a resource to the Director of Operations when reviewing new systems
● Present the impact of new systems or processes on PBS's data workflow to the relevant stakeholder(s)
● Manage different hardware on campus, for example, 3D printer hardware and support educational uses (e.g. coordinating prints)
● Manage help desk needs as assigned
● Develop and execute support and training materials in consultation with the managed service provider and other members of the tech team
● The position requires occasional weekend and/or evening work
● Perform other support duties as requested by the Director of Operations
Qualities
● Unquestionable integrity and proven ability to treat sensitive information with the utmost discretion
●Attention to detail
● Growth mindset
● Passionate about good data
● Loves working with technology
● Strong communication skills
● Excellent record-keeping, organizational, and prioritization skills
● Team player
● Balances problem solving skills and a knowledge of when to get help
● Excited by working with the variety of people, including students, found in a Preschool-5th grade independent school environment
Qualifications
● Minimum of 3 years of experience in a similar role
● Deep experience in working with and implementing new databases across an entire organization with various constituencies involved
Compensation and Benefits The full-time salary range for this position is $80,000 - $110,000. The starting salary depends on factors that include background, years of experience, education level, and skill level.
PBS offers an employee benefit package that includes fully paid medical, dental, vision, life insurance plans, long-term disability insurance, flexible spending account and a generous retirement plan match. Eligibility rules apply.
To Apply Qualified, interested candidates may apply for the position through the online Phillips Brooks Employment Website. Please submit your application information - letter of interest, a CV/resume with your relevant experience and expertise, and contact information for three professional references (include supervisors).
Phillips Brooks School is an Equal Opportunity Employer committed to creating a diverse and inclusive workplace. All aspects of employment at PBS are governed on the basis of competence, merit, and qualifications. We do not discriminate in employment on the basis of race, color, religion, creed, sex, gender, gender identity or expression, sexual orientation, marital status, pregnancy, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, veteran status, or any other characteristic protected by applicable law.
We welcome candidates from all backgrounds and experiences — including those with professional experience outside the field of education — who share our commitment to fostering a vibrant, inclusive school community.
About Phillips Brooks School
Phillips Brooks School is a vibrant and innovative Early Learning Center (ELC) to 5th grade school committed to fostering a love of learning in a supportive and inclusive environment. Located on a beautiful campus in Menlo Park, California and serving 300 students, we instill values of courage, kindness, community, and a passion for lifelong learning. For more information about Phillips Brooks School, visit our website at Phillips Brooks School.
Overview of Position
The Technology Coordinator plays a vital role in helping to maintain excellence at Phillips Brooks School (PBS). Through their work as the primary steward of data in Veracross, the school’s Student Information System (SIS), they help to ensure that the data is accurate, accessible, ready to be used, and consistent across the school.
he Technology Coordinator will work closely with various constituencies and the Director of Operations to assess current data usage and identify opportunities to streamline and better integrate information management. This will also require working closely with various department heads and end users across the school to better understand needs and reporting requirements. This person will be responsible for ensuring data integrity within the school’s primary data systems, including Veracross, Ravenna, Classlink, and Google Workspace, and for providing reporting or education on report building to various constituencies.
We are looking for someone with a desire to go above and beyond for our community members, to be part of a team, and who is excited about working with a variety of people, including parents and young children, as part of a Preschool-5th grade independent school community. PBS iseager to consider applications from members of groups traditionally underrepresented in technology and independent school communities.
The Technology Coordinator position is an exempt, full-time, 12-month in-person position reporting to the Director of Operations. The start date is July 1, 2026.
Essential Duties and Primary Responsibilities
● Help data owners maintain accurate data across systems, including Veracross, Classlink, and Google Workspace
● Perform necessary data hygiene and maintain consistency of data across systems
● Assist the Director of Operations with the evaluation of the managed service provider
● Document and train end users in the use of the SIS and any office productivity software as it relates to the SIS program
● Maintain the policies and procedures for data management at PBS
● Ensure that the data validation checks are in place across systems
● Provide reports to key administrators, departments, and the Board as needed
● Seek opportunities for PBS to integrate systems
● Manage key academic processes in Veracross including progress reports and parent/teacher conferences, and class lists/schedules
● Serve as a resource to the Director of Operations when reviewing new systems
● Present the impact of new systems or processes on PBS's data workflow to the relevant stakeholder(s)
● Manage different hardware on campus, for example, 3D printer hardware and support educational uses (e.g. coordinating prints)
● Manage help desk needs as assigned
● Develop and execute support and training materials in consultation with the managed service provider and other members of the tech team
● The position requires occasional weekend and/or evening work
● Perform other support duties as requested by the Director of Operations
Qualities
● Unquestionable integrity and proven ability to treat sensitive information with the utmost discretion
●Attention to detail
● Growth mindset
● Passionate about good data
● Loves working with technology
● Strong communication skills
● Excellent record-keeping, organizational, and prioritization skills
● Team player
● Balances problem solving skills and a knowledge of when to get help
● Excited by working with the variety of people, including students, found in a Preschool-5th grade independent school environment
Qualifications
● Minimum of 3 years of experience in a similar role
● Deep experience in working with and implementing new databases across an entire organization with various constituencies involved
Compensation and Benefits The full-time salary range for this position is $80,000 - $110,000. The starting salary depends on factors that include background, years of experience, education level, and skill level.
PBS offers an employee benefit package that includes fully paid medical, dental, vision, life insurance plans, long-term disability insurance, flexible spending account and a generous retirement plan match. Eligibility rules apply.
To Apply Qualified, interested candidates may apply for the position through the online Phillips Brooks Employment Website. Please submit your application information - letter of interest, a CV/resume with your relevant experience and expertise, and contact information for three professional references (include supervisors).
Phillips Brooks School is an Equal Opportunity Employer committed to creating a diverse and inclusive workplace. All aspects of employment at PBS are governed on the basis of competence, merit, and qualifications. We do not discriminate in employment on the basis of race, color, religion, creed, sex, gender, gender identity or expression, sexual orientation, marital status, pregnancy, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, veteran status, or any other characteristic protected by applicable law.
We welcome candidates from all backgrounds and experiences — including those with professional experience outside the field of education — who share our commitment to fostering a vibrant, inclusive school community.
About Phillips Brooks School
Phillips Brooks School is a vibrant and innovative Early Learning Center (ELC) to 5th grade school committed to fostering a love of learning in a supportive and inclusive environment. Located on a beautiful campus in Menlo Park, California and serving 300 students, we instill values of courage, kindness, community, and a passion for lifelong learning. For more information about Phillips Brooks School, visit our website at Phillips Brooks School.
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